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Inventory Management Systems
Inventory Management Systems That Show What You Actually Have. Inventory decisions depend on more than a single stock number. Teams need to know what was received, moved, reserved, consumed, adjusted and committed to another order.
Xupyter builds inventory systems around the way your stock is stored and used, giving operations and management a clearer record of movement and availability.
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Trusted by 50+ businesses as their technical partner
100+
Projects delivered
10+
Industries served
8+
Years in business
Common Problems
- Stock balances differ between spreadsheets, warehouse records and sales systems.
- Employees cannot quickly tell what stock is available versus reserved.
- Adjustments are made without enough history to understand why the balance changed.
- Replenishment depends on manual checking rather than current operational demand.
- Materials are consumed in production without a reliable movement record.
- Managers lack a consistent view across locations or storage areas.
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What Your Team Does
- Receiving records incoming stock against the relevant purchase or receipt.
- Warehouse staff move stock between locations and record the movement.
- Orders or jobs reserve required quantities where the workflow needs it.
- Production or fulfillment records consumption, picking or dispatch.
- Adjustments are recorded with reasons and responsible users.
- Managers review stock positions, movements and exceptions.
What You See as the Owner or Manager
- Current stock by product, material and location.
- Visibility into reserved, available and moving stock.
- Movement and adjustment history.
- Replenishment and low-stock exceptions based on defined rules.
What We Build
Capability | What it handles |
|---|---|
Product and material | master records. |
Stock balances by | location or storage area. |
Receipts | movements, transfers and adjustments. |
Reservations and allocations. | Reservations and allocations. |
Consumption and fulfillment | transactions. |
Replenishment rules and | exception reporting. |
Inventory dashboards | audit history and relevant integrations. |
AI Capabilities
AI capability | What it does | Human control |
|---|---|---|
Natural-language queries | Natural-language inventory queries across permitted stock records. | Limited to permitted business records and actions. |
AI-assisted drafting | AI-assisted analysis of unusual movements or recurring stock exceptions. | Staff reviews the output before sending or committing it. |
Document extraction | Document extraction from receiving or supplier documents. | Review before important or irreversible actions. |
Recommendations | Demand or replenishment recommendations where sufficient historical data exists, presented for human review. | Recommendation remains subject to operational review. |
Exception detection | Summaries of inventory exceptions for managers. | Surfaces items for human review rather than deciding automatically. |
How the Project Works
Stage | What happens | Client involvement |
|---|---|---|
Discovery | map products, locations, stock states, movement types and operational rules. | Explain the current process, users and constraints. |
Planning | define inventory records, transactions, permissions and integration requirements. | Confirm priorities, scope and required integrations. |
Development | build receiving, movement, reservation and adjustment workflows. | Review working increments and provide operational feedback. |
Testing and launch | validate balances using representative transactions and migrate agreed master data. | Validate real scenarios and approve the production workflow. |
Support | refine rules and reporting as inventory operations evolve. | Provide feedback as requirements and processes change. |
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Frequently asked questions
Quick answers to common questions about this topic.
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What clients
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Warehouse owners, manufacturers, retailers, and startup teams on what it was like to work with us.
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Average rating across 50+ reviews
100+
Projects delivered
10+
Industries served
8+
Years in business
4.9/5
Average rating
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