Education Case Study
University Enrollment & Student Journey Platform
An enrollment platform allowing students to browse institutions and programs, apply, track progress, and communicate with counselors while staff manage the application workflow.
- Client
- ZRZoe Reign
- Country
United States- Industry
- Education
- Status
- Ongoing
- Technologies
- dockerreactnestjsAWSMCP
Overview
A centralized enrollment platform managing the journey from discovering an educational program through application, follow-up, and outcome.
The Challenge
Enrollment processes can become fragmented across forms, emails, spreadsheets, counselor notes, and manual follow-ups. Students need visibility into their application while counselors need a structured pipeline and management needs overall enrollment visibility.
The Solution
Xupyter built a centralized enrollment system where students can browse institutions and programs, submit applications, track progress, receive notifications, and communicate with counselors.
Counselors manage applications and follow-ups through a dedicated workspace, while directors receive visibility into application volume, progress, and the overall enrollment pipeline.
Key Capabilities
- Program discovery
- Applications
- Student progress
- Counselor workspace
- Follow-ups
- Notifications
- Communication
- Enrollment pipeline
- Management reporting
How It Works
Students move from program discovery to application and progress tracking. Counselors manage the application pipeline and communication, while management sees the overall state of enrollment activity.
Impact
The platform replaces fragmented enrollment processes with structured application workflows, clear statuses, student visibility, and counselor and management workspaces.
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AI Capabilities
AI capability | What it does | Operational value |
|---|---|---|
Student/application search | AI can retrieve permitted student and application information. | Faster counselor access to records. |
Enrollment reporting | AI can retrieve or summarize application and pipeline information. | Faster management answers. |
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